History

Every transcription is saved locally. This is how you find, edit, replay, and clean up what's in there.

Overview

The History tab lists every transcription by date. You can search it, filter to starred items only, edit past entries, copy text, and play back the audio.

Location: Main window > History tab

Prerequisites: History must be enabled in Settings > Advanced. See History Management for configuration options.

Viewing History

History List

Transcriptions are organized chronologically with the most recent at the top:

• Grouped by date: Entries grouped by day (e.g., "Friday, January 15, 2025")
• Collapsible groups: Click any date header to collapse/expand that day's entries
• Entry count: Each group shows how many transcriptions were made that day
• Timestamps: Each entry displays its creation date and time

Entry Details

Each transcription entry shows:

• Timestamp: When the transcription was created (YYYY-MM-DD HH:mm:ss)
• Transcription text: The full text of the transcription
• Star indicator: Whether the entry is starred (yellow star icon)
• Audio player: If audio was saved, a player to listen to the original recording
• Action buttons: Star, edit, copy, and delete options

Empty States

No transcriptions yet:

• Appears when history is enabled but no transcriptions have been made
• Start recording to see your first entry

No matching transcriptions:

• Appears when search or filters return no results
• Try adjusting your filters or search query

Searching and Filtering

Search

Location: Search bar at top of History tab

Search through all your transcriptions:

1. Click the search box
2. Type your search query
3. Results filter in real-time as you type
4. Search is case-insensitive
5. Searches full transcription text

Clearing search:

• Click the X button in the search box
• Or click "Clear all" in the active filters section

Tips:

• Search for keywords, phrases, names, or topics
• Use specific terms for better results
• Search across all transcriptions regardless of date
• Combine search with starred filter for precise results

Starred Filter

Location: Star button next to search bar

Filter to show only starred transcriptions:

1. Click the star button to toggle between "All" and "Starred"
2. When active, only starred entries are shown
3. Button highlights in yellow when active
4. Click again to show all entries

Use cases:

• Review important transcriptions
• Find saved references quickly
• Focus on high-priority items
• Combine with search for targeted results

Active Filters

When filters are active, an indicator shows which filters are applied:

• Search badge: Shows active search query (truncated if long)
• Starred badge: Shows "Starred only" is active
• Clear all button: Removes all active filters at once

Managing Entries

Starring Transcriptions

Star important transcriptions to keep them permanently:

To star an entry:

1. Click the star icon on any transcription
2. Star fills in yellow to indicate it's starred
3. Starred entries are protected from automatic cleanup

To unstar an entry:

1. Click the filled star icon
2. Star becomes hollow to indicate it's unstarred

Benefits of starring:

• Starred entries are never automatically deleted (even with history limits enabled)
• Easy to filter for important transcriptions
• Visual indicator of priority items
• Protected from "Clear Unstarred" action

Editing Transcriptions

Fix errors or update past transcriptions:

To edit an entry:

1. Click the edit icon (pencil)
2. Text becomes editable in a text area
3. Make your changes
4. Press Ctrl+Enter or click the checkmark to save
5. Press Escape or click X to cancel

Tips:

• Double-check accuracy before saving
• Edit to fix AI transcription errors
• Add clarifications or notes
• Changes are saved to the database and disk (if enabled)

Copying Transcriptions

Quickly copy text to your clipboard:

Method 1, the copy button:

1. Click the copy icon on any entry
2. Text is copied to clipboard immediately
3. Paste anywhere using Ctrl+V (or Cmd+V on macOS)

Method 2, double-click:

1. Double-click anywhere on the transcription text
2. Text is copied to clipboard
3. Visual feedback confirms the copy

Use cases:

• Reuse past transcriptions in new documents
• Share transcriptions with others
• Reference previous notes
• Paste into different applications

Playing Audio Recordings

Listen to original recordings (if audio saving is enabled):

Requirements:

• "Save Audio to Disk" must be enabled in Settings > Advanced
• Audio must have been saved when the transcription was created

To play audio:

1. Locate the audio player below the transcription text
2. Click the play button
3. Use the progress bar to skip to different parts
4. Adjust volume with the volume control
5. Click pause to stop playback

Only one recording plays at a time: starting another entry pauses the one that was playing, so you never end up with two recordings talking over each other.

To delete audio:

1. Click the delete button on the audio player
2. Audio file is permanently deleted
3. Transcription text is preserved
4. This action cannot be undone

Tips:

• Use audio playback to verify transcription accuracy
• Reference exact wording or tone from recordings
• Delete audio files to free up disk space while keeping transcriptions

Re-transcribing a Recording

Run transcription again on an entry's saved recording — with whichever model is active right now:

When it helps:

• The first transcription came out incomplete or inaccurate — activate a more accurate model, then re-transcribe
• A transcription failed. Your recording is not lost: it appears in History as an entry that says "No transcription yet", ready to be processed again

To re-transcribe:

1. Locate an entry that still has its audio player (the recording must have been saved)
2. Click the re-transcribe button (circular arrows) in the entry's toolbar
3. Progress appears in the floating panel, like a file transcription
4. When it finishes, the entry's text is replaced with the new transcription

Notes:

• The new text replaces the previous one for that entry (the recording itself is untouched)
• Re-transcription waits its turn: it won't run while you are dictating or while a file transcription is in progress
• The button only appears on entries that still have their recording

Seeing the Original Behind an AI Cleanup

:::info Coming in the next release

AI post-processing is not in version 0.9.0. It is described here ahead of the release it ships in — check Settings > About for your version.

:::

If you use AI post-processing, entries the cleanup pass rewrote keep both versions of the text:

1. The entry shows the cleaned text, as it was pasted
2. Underneath it, a Rewritten by AI (Cleanup): show the original link (naming the mode that rewrote it; Show the original transcript for older entries or text you edited since) reveals exactly what the transcription engine heard
3. Double-click the revealed text to copy the original

The ✨ button runs the AI again on what you originally said, with the mode you pick, and gives the entry the new text: see Running the AI again.

This is the recovery path when a cleanup changed something it should not have — the AI's version is never the only surviving copy of what you said. Entries the pass never touched show no link at all.

Sending an Entry to Obsidian

:::info Coming in the next release

Sending to Obsidian is not in version 0.9.0. It ships as a beta in the next release; check Settings > About for your version.

:::

Once a vault is set up in Settings > Integrations (see Obsidian), each entry has a Send to Obsidian button (📝). It files the entry in your vault with the destination you use for captures, at the time you originally said it, so a dictation from last Tuesday lands in last Tuesday's daily note.

Captures and sent entries show where they went:

• In Obsidian: hover it to see the note.
• Not in Obsidian: hover it to see why (the vault was not reachable, today's note did not exist yet…), and click Retry to send it again to the same place, for the same day.

Deleting Entries

Remove individual transcriptions:

To delete an entry:

1. Click the delete icon (trash can)
2. Confirmation dialog appears
3. Click "Delete" to confirm or "Cancel" to abort. The keyboard works too: press Enter to confirm, Escape to cancel
4. Entry is permanently removed from database
5. Associated files (text and audio) are also deleted

Warning: This action cannot be undone. Consider starring important entries before cleanup operations.

Bulk Operations

Clear Unstarred

Remove all unstarred transcriptions at once:

Location: "Clear Unstarred" button at top of History tab

To clear unstarred entries:

1. Click "Clear Unstarred" button
2. Confirmation dialog appears
3. Review the warning message
4. Click "Clear All" to confirm or "Cancel" to abort (Enter confirms, Escape cancels)
5. All unstarred entries are permanently deleted
6. Starred entries are preserved

Warning: This action cannot be undone. All unstarred transcriptions and their associated files will be permanently deleted.

Use cases:

• Clean up old transcriptions you no longer need
• Free up disk space
• Remove temporary or draft transcriptions
• Keep only important (starred) entries

Tip: Review and star important entries before using this feature.

Common Workflows

Finding a Specific Transcription

1. Use the search bar to search for keywords
2. Or use the starred filter if you starred it
3. Or scroll through the date groups
4. Click to expand collapsed date groups if needed

Reviewing Recent Work

1. Navigate to the History tab
2. Most recent transcriptions appear at the top
3. Expand today's and yesterday's date groups
4. Review, copy, or edit as needed

Managing Important Transcriptions

1. Star important transcriptions as you review them
2. Use the starred filter to see only important items
3. These are protected from automatic cleanup
4. Easy to find and reference later

Cleaning Up History

1. Review your transcriptions
2. Star anything you want to keep permanently
3. Click "Clear Unstarred" to remove everything else
4. Or delete individual entries you don't need

Verifying Transcription Accuracy

1. Open the History tab
2. Find the transcription to verify
3. Click play on the audio player (if audio was saved)
4. Listen while reading the transcription
5. Edit the transcription to fix any errors
6. Save your changes

Keyboard Shortcuts

:::info Coming in the next release

Keyboard control of the History list is not in version 0.9.0. It is described here ahead of the release it ships in; check Settings > About for your version.

:::

The whole History list works from the keyboard, no click needed first. The entry you are on gets a coloured outline.

Key	What it does
↓ / ↑ (or j / k)	Next / previous entry
Home / End	First / last entry
Page Down / Page Up	Ten entries down / up
Space	Play or pause the recording
C	Copy the text
E	Edit the text
S	Star or unstar
D	Delete (asks first: Enter confirms, Escape cancels)
T	Re-transcribe the recording
A	Run the AI again (with two modes or more, a menu opens: ↑ / ↓ and Enter)
O	Send to Obsidian
/	Jump to the search box

The keys only move through the days that are open: collapse a day to skip it. They do nothing while you type in a box or edit an entry, or while a dialog is open; press Escape in the search box to hand them back. Holding a key does not repeat it. Ctrl+F (Cmd+F on macOS) also jumps to the History search box; other keys with Ctrl, Alt or Cmd keep their usual meaning.

When editing a transcription:

• Ctrl+Enter (or Cmd+Enter on macOS): Save changes
• Escape: Cancel editing

Tips

• Star transcriptions immediately after creating them if they're important
• Use descriptive speech that makes searching easier later
• Enable "Save Audio to Disk" if you need to verify accuracy later
• Regularly clear unstarred entries to manage disk space
• Use search to find transcriptions by topic, name, or keyword
• Double-click transcription text for quick copying
• Review and clean up history periodically
• Consider backing up important transcriptions outside the app

Troubleshooting

History Tab is Empty

1. Check if History is enabled in Settings > Advanced
2. Verify you've made at least one transcription
3. Check if filters are hiding entries (clear all filters)
4. Ensure history database wasn't cleared

Can't Find a Transcription

1. Clear any active filters (search or starred)
2. Expand collapsed date groups
3. Try searching for keywords from the transcription
4. Check if it was accidentally deleted

Audio Player Not Showing

1. Verify "Save Audio to Disk" is enabled in Settings > Advanced
2. Check if audio was saved when the transcription was created
3. Audio setting only applies to future transcriptions
4. Past transcriptions without audio cannot retroactively have audio

Changes Not Saving

1. Ensure you clicked the save button (checkmark) after editing
2. Check if there's a database permission issue
3. Verify the application data folder is writable
4. See Application Data for troubleshooting

Related Documentation

• Advanced Settings: history management configuration options
• Application Data: where history data is stored
• Basic Usage: creating transcriptions
• FAQ: common questions

Need Help?

If you have questions about the History feature, visit the Support page.