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Application Data

Knowii Voice AI stores all its data locally on your computer. This page explains where the data is stored and what you'll find there.

Data Location​

Windows​

On Windows, application data is stored in:

C:\Users\<username>\AppData\Roaming\knowii-voice-ai

Replace <username> with your Windows username.

Quick Access: Press Win + R, type %APPDATA%\knowii-voice-ai, and press Enter.

What's Stored​

The application data folder contains:

Configuration File​

  • settings.json: Your application settings and preferences including:
    • Recording settings (microphone, shortcuts, push-to-talk mode)
    • Transcription settings (language, active model, word replacements)
    • Audio feedback settings (sound themes, volume)
    • History settings (save options for transcriptions and audio)
    • Advanced settings (performance, overlay position, etc.)

Downloaded Models​

  • models/: Folder containing downloaded AI transcription models
  • Models are organized in a hierarchical structure: models/family/variant/
    • Example: models/whisper/small/ or models/parakeet/tdt-0.6b-v3/
  • Whisper models are single .bin files
  • Parakeet models consist of multiple ONNX files (encoder, decoder, etc.)
  • Models can be several hundred MB to several GB depending on which ones you've downloaded
  • You can safely delete model folders you no longer use to free up space (you can re-download them later if needed). Just don't do it while the application is running, or do it through the settings (Settings > Transcription)

Transcription History​

  • history.db: SQLite database containing all transcription metadata (text, timestamps, starred status, file paths)
  • history/: Folder containing transcription and audio files organized by date
    • Structure: history/YYYY/MM/ (year/month folders)
    • Transcription files: YYYY-MM-DD-HH_MM_SS - Transcription.md
    • Audio files: YYYY-MM-DD-HH_MM_SS - Audio.wav
  • You can manage history from the app's History tab. If you delete data from the history folder manually, you might cause inconsistencies with the application database

Custom Audio Files​

  • sounds/: Folder for custom start/stop recording sounds
  • Place your custom WAV or MP3 files in this folder
  • The app will find them automatically and make them available in the settings
  • You can then select them from Settings > Audio

Log Files​

  • logs/: Folder containing application log files for troubleshooting and diagnostics
  • Log files are automatically generated to track application behavior and errors
  • Useful when reporting issues or debugging problems
  • See the Support page for information on using log files when reporting issues

Managing Application Data​

Backing Up Your Data​

To back up your Knowii Voice AI data:

  1. Close the application
  2. Copy the entire knowii-voice-ai folder to your backup location
  3. Store it somewhere safe (external drive, cloud storage, etc.)

Restoring from Backup​

To restore your data:

  1. Close the application
  2. Replace the knowii-voice-ai folder with your backup
  3. Restart the application

Freeing Up Space​

If you need to free up disk space:

  • Delete unused models: Go to Settings > Transcription and remove models you don't use
  • Clear old history: Go to Settings > History and delete old transcriptions or clear all history
  • Delete audio recordings: In the History tab, you can delete audio files while keeping the text transcriptions

Tip: You can also delete the complete history from the Settings > Advanced tab.

Reset to Default​

To completely reset Knowii Voice AI:

  1. Close the application
  2. Delete the entire knowii-voice-ai folder
  3. Restart the application - it will recreate the folder with default settings

Warning: This will delete all your settings, models, and history. Make a backup first if you want to keep anything.

Privacy & Security​

  • All data is stored locally on your computer
  • No data is sent to external servers (except when downloading models)
  • Your transcriptions and audio recordings never leave your device
  • You have complete control over your data

Disk Space Considerations​

The application data folder size depends on:

  • Models: ~100MB to several GB per model
  • History: Varies based on how many transcriptions you save
  • Audio recordings: Takes more space if you keep audio files

To monitor disk usage, check the folder size in your file explorer.

Need Help?​

If you have questions about application data or encounter issues, visit the Support page.